Press
Export Note
Useful guidance on export notes for South African flexo supply, covering the details that matter when packaging materials move beyond local delivery.
How Export Note fits into a working flexo week
Export Note covers the key details to confirm when flexo plates, inks, sleeves, or related materials move beyond local delivery. It focuses on product description, packing, transport paperwork, and handling points that matter for packaging supply leaving South Africa.
Record the exact goods leaving site before the truck is loaded. For flexo consignments, that means plate type, ink description, sleeve or tape count, and the pack format used for road, air, or sea movement from South Africa. Add destination country, shipper details, and any handling limit that could affect packaging materials in transit.
Photograph pallets, labels, and outer cartons while they are still in dispatch. Those images help when quantities, edge protection, drum condition, or moisture wrapping are queried after handover. Include the dispatch date and the person who checked the consignment against the pick slip.
Export details to capture
A useful export note names the items exactly as packed, not as they were discussed in production. It should show counts, batch references, packing method, and any document travelling with the load, so the receiver can match what arrives against what left the plant.
Use the export note alongside Press paths when the shipment includes press-critical items such as mounted plates or repeat sleeves, and cross-check with Ink notes where colours or batch numbers matter. Before dispatch leaves the yard, send destination information and any issue found on plates, inks, or packing through the contact form. State the shipment reference clearly so export paperwork can be traced back to the correct load.
- Packed item counts by pallet or carton
- Photos of labels, wrap, and corners
- Consignee, carrier, and dispatch references listed
Checks before leaving South Africa
Export loads moving through OR Tambo, Durban harbour, or Cape Town routes need paperwork that matches the physical pack. A note that says plates while the carton says sleeves creates avoidable delays. Where mixed consignments are sent, separate each item group with its own count and description rather than one broad line.
Coastal moisture can affect cartons, labels, and tape adhesion during holding or transfer. Inland dust around dispatch areas can obscure barcode labels and pallet markings if packs stand too long before collection. If drums, sleeves, or plate cases show damage, note it before handover and capture clear images.
Operated by Astros Marketing (Pty) Ltd from 2 Makro Place, Sunnyrock 1401.
Information that helps receiving teams
Send the Export Note with pallet or carton photos, dispatch timing, destination details, and any plate, ink, or packing issue already picked up. Use a clear subject line.
Include any special unloading point, contact name, or delivery restriction at the destination warehouse. If the load contains solvent inks, photopolymer plates, anilox-related parts, or other sensitive items, mention the handling requirement directly in the note so the receiving side can store and inspect the shipment correctly.